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The events guide

Events: from the first invite to the door

Invite, collect RSVPs, sell tickets, host a webinar and take payment, all from one address that is yours. This guide covers everything you can do, step by step.

About a 9 minute read

Create an event freeCreating events is included on every plan, the free one too.

Chapter 1

Three kinds of events, one system

You choose how guests get in when you create the event, and everything else is built around that choice.

An invitation with RSVPs

A party, a birthday, a wedding or a client meetup. Every guest confirms in one tap, gets a personal barcode, and you see exactly who is coming and how many.

Ticket sales

Paid or free tickets: ticket types, sales rounds, coupons and a personal QR code for every buyer. Buying the ticket is the registration.

A webinar or online event

A registration page with a countdown, and a join link sent only to registered guests: paste your own (even the whole Zoom invite as is), or let the platform create a Zoom meeting, a Zoom webinar or a Google Meet for you the moment you publish. Recurring too: every day or every week until a date, one registration and one link for every session.

An event can be private, never on Google and never listed anywhere public, or business, which can appear on your card and in search. A private event can become a business one later, never the other way around.

Chapter 2

Create an event in minutes

Two questions, a name and a date, and the event is born with a page of its own. From there everything happens in the editor, with a live preview of the invitation.

  • Dozens of invitation designs by occasion: parties, family celebrations, conferences, shows and online
  • An AI banner built from your event's real details, or your own artwork
  • A smart content composer: describe the event and the page writes itself from the facts, schedule and lineup included
  • Building blocks to mix: rich text, a gallery, video, a schedule, a quote and ready-made house rules
  • Everything saves as you type, and publishing changes to a live event stays its own deliberate click
The event editor: content, settings and the live preview on one screen.

Chapter 3

The invitation: a page that tells your event

Every event gets its own address, like myvisito.com/event/your-event. Whoever opens it sees the story, the key facts and the register button, on any phone.

  • A countdown, the date, the venue with one-tap directions, and a register button that never scrolls away
  • A registration form you control: phone, email, company, age, ID or social profiles, only what you actually need
  • The invitation speaks your guest's language: add languages, AI translates the whole page, and every language gets its own share link
  • An organizer card with WhatsApp, phone and a link to your business card
  • Questions and answers built from the event's own facts, and house rules guests read before they register
The invitation as guests see it, at its own address.

Chapter 4

Everything in the event editor, tab by tab

This is the map of what is possible. Every tab, and everything inside it, including the parts that are easy to miss.

OverviewThe first screen of a live event: the numbers, and what is waiting on your decision.
  • The numbers are buttonsRegistered, waiting, declined, views, revenue, entered. Tap any tile and the guest list opens filtered to exactly that.
  • Waiting for youEvery open decision in one list: registrations awaiting approval, guests who completed details, reported payments, the waitlist, table requests. When there is nothing, it says so.
  • Quick actionsShare the link, open door check-in, add guests, message guests, without hunting through tabs.
  • The event summaryDepth by planThe morning after: registered versus actually entered, no-shows, views, conversion, revenue and who walked in without registering.
  • Latest registrationsWho just signed up, live, with no refresh.
TemplatesSwap the whole look of the invitation in one tap, after seeing it on your own event.
  • Dozens of designed looksBy occasion: parties, family celebrations, conferences, shows and online events.
  • Ranked by your own wordsWrote "techno" or "sunset"? The matching looks rise to the top of the gallery. No AI call, no waiting.
  • See it before you commitTapping a template previews it on your real event. Nothing saves until you adopt it, and cancel puts everything back.
  • One free look per categoryThe free plan unlocks one template in each category. Every other one can be tried on your event before you decide to upgrade.
  • Save your ownStore this event's look as a named template and apply it to the next one in a tap. It is not duplicating the event: only the design and structure travel.
Event detailsWhat, when, where, and exactly what people fill in to register.
  • RSVPs: a switchOff, and the invitation becomes an information page with no registration at all. On, and you collect RSVPs. The switch is live at once, no republishing.
  • When, down to the detailOne day or several, a start time and an end time (required), a time zone, and different hours per day when you need them.
  • Where, even before you knowVenue name, address and an exact map pin for navigation. No venue yet? Turn on "the location will be announced" and the invitation says so with dignity.
  • Online eventMark the event as online and choose who sees the join link: registered guests only (the default), or everyone. An online event shows no barcode and no "show at the door".
  • How guests joinAutomatic link: on paid plansFour options: your own link (Zoom, Meet, Teams or any stream), Google Meet through your Google Calendar connection, a Zoom meeting or a Zoom webinar in your own Zoom account. The automatic link is created the moment you publish, so registered guests hold it from the first second. Moving the date updates the Zoom session, cancelling deletes it. A Zoom webinar needs the webinar add-on on your Zoom account.
  • The registration formEvery field is asked or not: name, phone, email, gender, date of birth, ID number, company, role, Facebook, Instagram and LinkedIn. When you ask for several profiles, filling one of them is enough.
  • CompanionsAsk only how many people are coming, their names, or full details for each companion. On a ticketed event every attendee registers separately and gets their own ticket.
  • Your own questionsOpen text or a choice list, each optionally required. Answers become columns in the guest table and in the export.
  • Capacity, age and deadlineA number of places (counted in people, not registrations), a minimum age, and a last date to reply.
  • The content canvasBuild the body of the invitation from blocks: rich text, an image, a gallery, video, a running order, a lineup with set times, a pull quote and ready-made house rules.
  • Questions and answers, written for youBuilt from the event's own facts (where, when, how much, how tickets arrive), and you can add your own.
DesignThe artwork, the colours and the typeface of the invitation.
  • The coverLibrary: paidUpload your own, or pick from the system image library.
  • Invitation layoutSeveral shapes, including a full poster that shows your artwork whole, with no cropping.
  • Accent and backgroundOne colour for buttons and highlights, and two background colours that blend into a gradient. Reverting to the original is always one tap.
  • Title typefaceChoose a font for the headline, or keep the one the template came with.
  • Everyone sees the same invitationIt does not flip with the guest's dark or light mode. What you designed is what they get.
LanguagesThe same invitation, in each guest's own language.
  • Translate in a tapOn paid plansAdd a language and AI translates the whole invitation: the headline, the story, the content blocks, the ticket names and the house rules.
  • A status per languageTranslated and current, not translated yet, or "the source changed, worth refreshing". You never have to remember what you edited.
  • Change the source languageSwitch at any point and the translations survive. If the new language is already translated, the system offers to swap the two.
  • A link per languageEvery language has its own address. Send the Russian link to your Russian audience and it opens in Russian.
  • Fill everything that is missingOne button completes every language, and you can stop it mid-run.
TicketsDefine the tickets, and everything else follows from them.
  • Ticket typesEarly bird, regular, VIP. Each with a name, a price or free, stock, a per-order limit, a description and an image.
  • Couple and group ticketsSet how many people one ticket admits. Stock counts tickets; capacity and the door count people.
  • Sales roundsA round opens by itself the moment the previous one closes or sells out. That is how early-bird becomes full price, or "free until midnight, paid after", without touching your phone mid-evening.
  • A hidden ticket with a personal linkA ticket that never shows on the page, reachable only through a secret link. Perfect for crew, friends and VIPs. Every registration through it always waits for your approval, and you can rotate the link to kill copies that were forwarded.
  • The sales window is not the entry deadlineTwo different things: when it can be bought, and how long it admits at the door. "Free at the door until midnight" really ends at midnight, and the scanner knows it.
  • How much is leftShow "X left" always, only when few remain, or never. The number itself is always the real one.
  • Who pays the service feeYou absorb it, or the buyer pays a service-fee line above the price. A live preview shows exactly what the buyer pays and what reaches you.
  • Passing a ticket onLet a guest hand their ticket to a friend: automatically, only with your approval, or not at all. The old barcode dies the moment it moves, and you set the deadline.
  • The event currencyChosen once. After the first sale it locks, so it cannot change mid-event.
The moneyPick how payment arrives, and guests pay without leaving the invitation.
  • Selling through MyVisitoWe process the payment, issue QR tickets and transfer the money to your bank after the event. The fee is itemized up front, next to the processing cost.
  • Approve first, then payWith manual approval on, the guest pays only after you approved them, and the ticket is issued once the payment lands.
  • A cancellation policyRequired before you can sell. Guests see it on the invitation and again at checkout, next to their statutory rights.
  • The what-is-missing listOne card gathers everything selling needs: a payout account, the organizer terms, the responsible seller's details, a cancellation policy and a verified phone.
Tables and extrasA table, a bottle package, parking or a meal: what a guest wants beyond getting in.
  • Three doorsWhatsApp with a ready message, a request you approve, or book-and-pay right now on the event's own money rail.
  • What the guest fills inHow many people, age, preferred time, a note, the names of the people at the table, and questions of your own.
  • Stock, times and a deadlineHow many exist, time slots to pick from (with a quick fill for a whole evening), how late it can be booked, and whether the booking includes entry.
  • Send an offerInstead of a bare approval, send an offer: how many people, the time, a deposit, a minimum spend, how long the table is held and the cancellation terms. The guest accepts in a tap and the booking approves itself.
  • The depositDecide whether it comes off the final bill or is a holding fee that is not returned. The guest sees which before accepting.
  • Everywhere it mattersRequests appear in their own table, beside the guest in the list, on the approvals screen, on the door card and in the export.
OrganizerWho stands behind the event.
  • The organizer blockPhoto, logo, name, a few words about you, WhatsApp, phone and email buttons, a link to your business card and to your socials.
  • Saved organizer profilesProducing under several hats? Save several identities and pick one per event. A new event is born filled in from the one you marked as default.
  • More events from youA quiet strip at the bottom of the invitation offering your next events. It can be switched off per event.
  • The responsible sellerLegal name, registration number and address, required before selling tickets. Stored with us and shown to buyers exactly as the law requires.
SharingHow the link goes out into the world, and in which language.
  • A readable addressChoose a readable name for the address. The original link keeps working forever, and so does a QR code you already printed.
  • The link’s languageThe link, the QR code and the shares open in the language you chose, and guests can switch language on the invitation page.
  • Quick sharingAfter publishing: WhatsApp with a ready message, email and social, straight from here.
  • A link per groupWhatsApp never says where a link came from, and cannot tell a group from a private chat. Create a separate link per group or person and see exactly how many viewed and registered from each.
  • A QR code with your logoYour own logo: paid plansIn the centre of the code: the MyVisito logo, your own logo, or nothing.
  • How it will look when sharedA preview of how the link opens on WhatsApp and social, with the image you chose.
PromotionEvery tool for spreading the event in one place: tracking links, pixels and results.
  • Tracking linksA named link for every place you post (a story, a group, an ad). Share it and see how many views and registrations came through it.
  • Pixels for campaignsFacebook, TikTok and Google Analytics on the invitation page. They load for guests only after cookie consent, and the campaign learns who registered.
  • ResultsViews, registrations and traffic sources wait in the event’s data tab.
RemindersThe system remembers for you, and you see exactly who gets what, and when.
  • Moments relative to the eventA week before, two days, one day, a few hours. Postpone the event and every reminder moves with it by itself.
  • A new event starts with noneAdd one from the quick chips, or let smart-add build a set that fits how far away the event is. A moment that has already passed is never offered and never fires.
  • Who gets itPeople who confirmed, or people who have not answered. On a ticketed event those same two speak ticket language: who bought, and who was invited and has not bought yet.
  • Email is free, SMS costs creditsEmail costs nothing. SMS runs on credits from a pack bought inside the system, and you see up front what a full house would cost.
  • The email is the ticketThe cover, the details, a directions button, the guest's own QR and their ticket type, together with a calendar invite.
  • Send nowGoes out immediately to everyone who has not received it, with a progress bar and a stop button. Nobody is ever sent twice.
  • A sending logWho received what, on which channel, delivery status and credits. Guests the system skipped appear too, with the reason, for example someone who registered after the reminder's moment.
BenefitsCoupons, free tickets, and the gift a guest gets the second they register.
  • A shared code or one-time codesOne code you publish, or hundreds of codes that each work exactly once.
  • Three kinds of discountA percentage, an amount, or a final price. A final price of zero makes the registration free and skips payment entirely.
  • A personal link instead of a codeEvery coupon also travels as a link that applies itself. The guest types nothing; they simply see their price.
  • Who did I send it to, and what happenedEach one-time code can carry the name it is meant for, and shows whether it was sent, whether they registered and whether it was redeemed. That is the answer to "I sent them a VIP link, did they use it?".
  • Quiet limitsValid from and until, a redemption cap, a minimum number of tickets, and a restriction to one ticket type (a VIP-only coupon).
  • Free and VIP ticketsComp someone by name: a real QR ticket delivered by email or SMS, with its own label (artists, crew, press). It takes a seat and is never counted as revenue.
  • A perk after registeringOn paid plansA WhatsApp or Telegram group, a gift at the door, or a coupon for your next event. It appears immediately on the thank-you screen, in the confirmation email and on the personal ticket, even on an event that is already live.
Guest messagesOne update to the group you choose, by email or SMS.
  • Choose the audiencePeople who confirmed, people who actually attended, everyone who answered, invitees who did not, the waitlist, people who booked an extra, or a hand-picked list.
  • WhenNow, or scheduled for an hour, three hours or a day after the event ends. A scheduled message can be cancelled until it goes.
  • The post-event thank-youOnce the event is over a ready thank-you appears, with an option to attach the perk you set up.
  • Their name inside the messageA token that drops each person's name in. The guest's personal link is attached automatically.
  • Templates you reuseSave wording under a name and use it on your next events too.
  • A check before it goesEvery message passes an automatic review. Clean content sends at once; an exception waits, and you are told why.
  • A two-week window afterPremium and upYou can keep writing to your guests for up to two weeks after the event ends.
GuestsThe table that runs the event: who registered, what they filled in, where they came from and where they stand.
  • Three separate statusesRegistration, approval and entry, each in its own column. You also see which team member decided, and when.
  • The counters filterTap registered, waiting, entered or no-show and the list filters to it. Tap again and everyone is back.
  • Where they registered fromThe link you shared, another guest's share, a tracking link or a campaign. A legend explains what each source means.
  • Signals worth a lookA browser clock that does not match the location, a server or VPN network, a phone prefix from another country. These are hints to check, never proof, and it is worth talking to the guest before deciding.
  • The guest cardTapping a row opens everything: their form answers, companions, extras, payment, messages they sent with a reply box, a timeline, the decision history, a private note and a tag.
  • Adding a listPaste names and numbers, pick from your contacts, import a file, or bring the guests from a previous event, down to only the people who actually showed up.
  • Adding sends nothingAdding invitees sends them nothing at all. Sending is a separate button, behind a one-time declaration about where the list came from.
  • Send againThe invitation, the ticket and confirmation, or a reminder, to a hand-picked selection, by email or SMS, with a short note of your own at the top of the email.
  • Undo a decisionApproved by mistake? Put them back to waiting quietly, or with a polite request for a missing detail. A waiting ticket will not get in at the door.
  • CSV exportOn paid plansChoose exactly which columns, out of everything collected: statuses, ticket, payment, source, who admitted them, how, companions, extras and every question you asked.
ApprovalsA separate screen, built for a phone, for deciding on every registration.
  • Three verdictsApprove, decline, or ask for details. Asking leaves the registration pending and sends the guest a personal page opened on exactly the missing field.
  • Decline with a real reasonPick from objective reasons (no profile photo, a broken link, the event filled up, invitation-only and more) and add a line of your own. The message reads as your decision, not ours.
  • A decline refunds firstDeclining a paid registration refunds it in full first. If the refund fails, the registration stays pending rather than silently declining.
  • Registered againSomeone who was declined and came back is marked as such, with the earlier reason beside them.
  • Payment trackingOne band gathers who reported paying and awaits a verdict, who was approved and has not paid, who opened the payment link, and a payment reminder in a tap.
  • Alerts for the whole teamEvery registration rings you and your co-owners, by bell and email, and on the higher plans by SMS too. Each person tunes what is loud for them.
The doorCheck-in from a phone, with no equipment and no app.
  • The scan admitsEvery guest shows a personal QR. Recognition closes the camera and shows a clear outcome card, with everything the guest filled in.
  • The screen says why notAlready scanned (with who and when), awaiting approval, declined, refunded, or a ticket past its entry deadline. Always with an admit-anyway option, because the call at the door is yours.
  • A scanner team with no accountsAdd a staff member with a name and a phone or email, and they get a personal link by SMS or email. They open it on their own phone, with no signup and no password, and every entry is stamped with their name.
  • Lost the link?Issue them a one-time door passcode, or they enter through "staff entry" at the bottom of the invitation and identify with the email or phone you stored.
  • Walk-insSomeone who arrived without registering is added in a tap, counted in entries and in the statistics, without faking your registration numbers.
  • ID checkAn optional mode that keeps the details card open until an explicit confirmation, for events that need identification.
  • Live counters and undoScanning: on paid plansEntered, not yet, and after the event no-shows. Every entry can be undone with a reason, and all doors stay in sync with each other.
TeamWho else works on the event, and exactly what each of them may do.
  • Co-ownerAlmost everything, with full transparency on the money. Changing payment settings goes through a request you approve, and publishing, cancelling and deleting stay with you.
  • ManagerContent, guests, invitations, links and the door. No money, no tickets, no publishing, no team management. You can open the finance screen to them if you want to.
  • PromoterGets a personal tracking link and sees only their own numbers. No editor access at all.
  • ScannerThe door, and nothing else.
  • A transparent commissionA percentage of sales or a fixed amount per ticket, computed from the sales attributed to their link and shown to both sides. You move the money itself outside the system.
  • Invite on any channelEmail, SMS, WhatsApp with ready wording, or copy the link. You see when it was sent, whether it was delivered and when it was opened, and you can revoke an invitation.
  • A link per groupWhatsApp never tells you whether a link came from a group or a private chat, so mint a separate link per channel. Each one reports views, registrations, sales, revenue, how many actually attended and its conversion rate.
  • Mint them in bulkOn paid plansPaste a list of names and get a ready link for each, optionally assigned to a team member.
InsightsWhat worked, where they came from, and who actually turned up.
  • The funnelFrom exposure to arrival: views, who opened the form, who answered, who registered, who paid, how many people, and how many entered, with a conversion rate.
  • Where they come fromOne table: source, views, registrations and conversion. It tells apart the link you shared, a referring site, a tracking link and the app the link was opened in.
  • Sales per ticket typeHow many of each sold, out of how many, and how many of those were actually scanned at the door.
  • AttendanceThe show rate, broken down by source, gender and age. When the form did not ask, it says "the form did not collect this" instead of inventing a zero.
  • The door in numbersEntries by hour, duplicate scans, refusals, unrecognized codes, and a breakdown per scanner.
  • Guest ratingsOn paid plansAfter the event, buyers are invited to rate it. The scores are shown to you only, never publicly.
SettingsExposure, tags, and what happens when something changes.
  • Google and event discoveryA business event can be opened to search. It passes a short content review and you see the status. A private event is never exposed anywhere, ever.
  • Community picksAn exposed event can also appear on the public events board and in the community picks rail. What gets featured there is our editorial call, not a promise and not paid placement.
  • The event on your cardA live event appears by itself in the events section of your business cards. Hiding it from one particular card is done in that card's editor.
  • TagsWords that describe the event and help it be found.
  • Changing the dateWhen you move the date after people registered, the system offers to shift the sales windows, coupons and reminders along with it, and asks whether to notify the guests who already confirmed.
  • Cancelling the eventThe page stays up with a cancellation notice, every guest is told in their own language, the event disappears from their calendar, and on our rail refunds go out automatically. You get a preview of exactly what they will read.
  • Duplicating the eventCopies the content, design, form, reminders and ticket setup. It does not copy guests or sales, and nobody is notified.

Chapter 5

How the money comes in

Connect a payout account once, and guests pay without leaving the invitation.

Secure checkout through MyVisito

Guests pay on a secure checkout page, tickets with QR codes are issued automatically, and the money is transferred to your bank shortly after the event. The fee is itemized and shown up front, next to the processing costs.

Extras on the same rail

Table bookings, deposits and paid extras run on the event's own checkout, and every payment lands next to its guest in the event's money view.

When manual approval is on, the order is fair to the guest: you approve the registration first, only then checkout opens, and the ticket is issued once the payment lands.

Chapter 6

On event day: the door, the scanners and the tables

The entrance runs from a phone, with no special equipment and no app.

  • Scan at the door: every guest shows a personal QR, and the screen says instantly whether to let them in, with everything they filled in
  • A scanner team: send each staff member a personal link, they scan from their own phone with no account, and every door stays in sync
  • A walk-in guest is added in one tap, and the entered counter updates live
  • Tables and extras: guests request a table, a package or parking in advance, and you approve, send an offer or answer on WhatsApp
  • A deposit and terms per table: held until the time you set, with the terms written on the booking and the ticket
The door runs from a phone: scan, admit, and the counter moves.

Chapter 7

Team, promotion and the morning after

A good event does not end at midnight. The system keeps the whole picture for you.

  • A tracked link per channel or partner: views, registrations and sales per link, including who actually attended
  • Promoters with a transparent display-only commission, and scanners with door-only access
  • The data screen: the funnel from views to attendance, traffic sources, sales by ticket type and attendance
  • The morning after: an event summary with registered versus entered, traffic sources, revenue and conversion
  • Every guest stays in your audience, one tap away from your next event's invite

Chapter 8

What is included, on which plan

Creating events and collecting RSVPs is included on every plan, the free one too. The pro tools, like door check-in, guest export and insights, open on paid plans; direct collection opens from the first paid plan; automatic reminders and guest messages from the Premium plan up. Selling tickets through MyVisito works on every plan, with a fee that follows your plan.

See plans and pricing

Chapter 9

Frequently asked questions

How much does it cost to create an event?

Creating an event and collecting RSVPs is included on every plan, free included. Tickets sold through MyVisito carry an itemized fee that follows your plan, and direct collection carries no platform fee.

Can an event stay completely private?

Yes. A private event never appears on Google, on the events board or on your card. Only people who got the link from you can see it.

Do guests need to install an app?

No. The invitation, the personal ticket and the QR code open in any phone’s browser, with no install and no account. For a webinar, the join link reaches registered guests by email and on their personal ticket.

How do I get the money from ticket sales?

With direct collection the money goes straight to you. When selling through MyVisito, the money is transferred to your bank shortly after the event, with the fee fully itemized.

Can I change the date after people registered?

Yes. The system offers to move the sales windows and reminders together with the event, and you choose whether to notify the guests who already confirmed.

How many guests can I invite?

There is no limit on guests per event; if you set a capacity, it is your own. The number of active events at once follows your plan, and on the Max plans that is unlimited too.

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